Onboarding

General Onboarding Information

SUNet ID Sponsorship

In advance of your appointment start date, the Department of Art & Art History will provide you with full university sponsorship, allowing early access to all of Stanford’s systems (including email and library resources). Your full sponsorship will be effective on the first day of enrollment (see Academic Calendar) and through the day before your appointment start date. System access in advance of the lecturer appointment is provided to facilitate:

  • completing required trainings in advance of your appointment.
  • accessing library resources for course preparation.
  • reviewing class lists and answering student inquiries during enrollment.

If you do not yet have a SUNet ID, the sponsorship notification will invite you to create one. The SUNet ID Sponsorship only covers access to online resources. Your ID card cannot be activated based on a sponsorship. Only an active appointment can activate your ID card. 

Annual Adjunct Faculty Orientation

Prior to the start of the academic year, Department staff present an overview of Adjunct Faculty policies and resources. These slides of the presentation on 09/08/2023 are available here. 

New Appointments

Please review and complete the onboarding steps listed on the New Hire & Payroll info webpage

In addition, please complete these onboarding steps:

  • To request a profile on the AAH Faculty webpage, please complete the AAH Website Profile Request.
  • If you are benefits-eligible (see appointment letter), please enroll in your benefits as instructed by the notification from Stanford HR. If you have not received any benefits notifications within the first month of your appointment, please notify the Assistant Director of Finance and Operations. 

Reappointments

Please review and update as necessary the "Online Hire Paperwork" as listed on the New Hire & Payroll webpage.

In addition, please complete these onboarding steps:

  • Review your profile on the AAH Faculty webpage and email the Assistant Director of Finance and Operations to request any changes. 
  • On the first day of your appointment, please call the ID Card Office to reactivate your ID badge. This step can be completed over the phone, unless Card Services requires you to present your card in person at their office. Once your card is activated, please email this confirmation to the joe.lewis12 [at] stanford.edu (Facilities Manager, Joe Lewis) to receive full access to the McMurtry Building. 
  • If you are benefits-eligible (see appointment letter), please enroll in your benefits as instructed by the notification from Stanford HR. If you have not received any benefits notifications within the first month of your appointment, please notify the Assistant Director of Finance and Operations. 

Adjunct Faculty Resources

Adobe Creative Cloud License

Adjunct Faculty without research funding may request access to a Department-sponsored Adobe Creative Cloud license for the duration of your appointment by completing this webform. This license should be exclusively used to support teaching in the Department of Art & Art History at Stanford University. Adjunct faculty with annual research funding may purchase a discounted Adobe Creative Cloud license through the Stanford Software Licensing Webstore.

STAP Funds

Adjunct Faculty fall under the category "Academic Staff" and are therefore eligible for Stanford STAP funds if they are employed for a 50% FTE or more. To use your STAP funds, please obtain approval from your faculty advisor and follow the reimbursement instructions as outlined on the STAP website. 

Cardinal Print

Stanford employees can scan, print, and copy documents via the Cardinal Print system. For more information on Cardinal Print in Art & Art History, please visit the AAH Office Support webpage

Office Space in McMurtry

We are not able to assign individual offices to adjunct lecturers. There is a shared office space available that adjuncts can make use off. Access needs to be requested by emailing the front desk at artdepartment [at] stanford.edu (artdepartment[at]stanford[dot]edu). 

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