Instructional Support & Resources

If course funds are used to hire a guest speaker, first verify funding with your studio manager or the appropriate Department staff, then please fill out the Guest Honorarium webform to enter your request into the Department's processing queue. 

Honoraria Amounts 

The Department has a sliding scale for honoraria based upon the course length and the audience:

• $250 for a 1-hour undergraduate course visit
• $350 for a 2-hour undergraduate course visit
• $300 for a 1-hour graduate seminar course visit
• $400 for a 2-hour graduate seminar course visit
• $500 for a 3-hour graduate seminar course visit
• $500 for a workshop for either graduates or undergraduates

The honoraria is inclusive of all compensation paid to the guest. Additional compensation or arrangements for parking or transportation are not permitted. It is expected that the guest will make their own arrangements, if applicable.

Faculty & Lecturers wishing to plan a field trip during the quarter must first check with the department's Director of Finance and Operations, Lisa Boissier, latr [at] stanford.edu (latr[at]stanford[dot]edu), to ensure funds are available to cover any trip expenses (i.e. transportation, admission fees, food, etc.) and to become aware of all applicable policies and procedures. 

Liability Waiver Form

The Stanford University Waiver form must be completed prior to departure. Please email this form to your students for them to electronically date & sign it. Once students sign and date electronically, they should then upload the completed form here.

Mandatory/Required Participation Field Trips

Faculty can make a field trip mandatory for a particular course, as long as certain requirements are met:

1. The field trip requirement must be clearly stated on the syllabus, including the date and time commitment associated with the field trip. Students must be fully informed of the requirement at the start of the quarter and well in advance of the final study list deadline so that they can make an informed decision about whether or not their schedule can accommodate that requirement.
2. The syllabus should note any grade penalty for not participating in the field trip and whether or not there are opportunities to make-up the field trip.
3. There should be a policy on what happens should a student not be able to participate due to unanticipated circumstances beyond their control. 

Additional considerations if the field trip is required:

• If students are expected to bear a partial cost associated with the field trip, there must be a mechanism to ensure that no student is denied the opportunity because of inability to pay.
• The department must coordinate with the Office of Academic Advising to ensure that any students with disabilities are fully able to participate.
• There must be equal opportunity to participate.

Even if the instructor decides to offer the field trip but not require it, the department should take steps to ensure equal opportunity for all students to participate. These considerations apply to both undergraduate and graduate course activities. 

Transportation Options

• Stanford Transportation Charter Services
• AAH Lyft Vouchers.
  • This program is set up to facilitate transportation of the department’s guests, students, faculty, and staff across the SF Bay Area without creating the need for reimbursement. Lyft vouchers are made accessible with a unique code that the rider enters in the payment section of the Lyft Mobile App to cover the cost of a ride and gratuity. Codes can be requested with Faculty Support Specialist, Diana Vasquez at: mayafrau [at] stanford.edu (mayafrau[at]stanford[dot]edu).

The University Library has a collection of DVDs. If they do not have a specific film, you can make a request to Media Collections on the lower level of Green Library asking that they add the film to their collection. You may then place the film on reserve for the quarter, for your class use. 

Requests for 16mm prints should be made to the Faculty Support Specialist at least four weeks prior to the screening date. Requests should include: title, producer, screening date, and distributor (if known). The department will provide a film projectionist for your screening.

In general, class-specific budgets do not include line items to which food purchases are allocable. If the instructor wants to purchase food for class, they should consult with the finance team regarding available funds. Please note that food purchases are highly restrictive and heavily audited. As such, please make sure you have clarity on the funds before making purchases. If available, faculty research and teaching funds are unrestrictive and an allocable fund for food purchases.