Traveling for Stanford
Stanford Travel Program
The Stanford Travel Program was designed with the needs of university travelers in mind, making it easier and more efficient for Stanford travelers to plan and manage university-sponsored travel. The program simplifies travel logistics by providing a streamlined process, preferred suppliers, and dedicated support. With this program, Stanford travelers can enjoy a smoother, more convenient experience every step of the way. It is highly encouraged that Stanford travelers use the Stanford Travel Program when booking flights, hotels, and rental cars for university-sponsored travel.
It is required that students, faculty, and staff planning Stanford-sponsored international travel register air itineraries with the university’s Travel Registry. This registry connects the reservation to Crisis24, Stanford’s provider of medical, personal, travel, and security assistance. When international airfare is booked outside of the Stanford Travel Program, itineraries must be forwarded to the Travel Registry by forwarding, using your Stanford email address, the airfare confirmation itinerary exactly as it was received to Stanford [at] tripdata.crisis24.com (Stanford[at]tripdata[dot]crisis24[dot]com). Please avoid sending attachments (PDFs, etc.). You will receive a notification when your itinerary is uploaded successfully.
Travel Policies
Stanford's comprehensive travel policies are detailed in Fingate, Stanford's Gateway to Financial Services, and Stanford's Administrative Guide. The following resources are a selection of policies that will guide you in making travel arrangements.
Business and Travel Expense Policy - Fingate
Business and Travel Expense - Admin Guide
If you have any questions about these travel policies, please connect with the Department's Faculty Support Specialist or the Finance team before making any reservations.
Travel Expense Reporting
To report your Travel Card expenses or request reimbursement for travel expenses, please submit the Department's intake form.
Travel & Reimbursements Webform
Use this form for:
- All reimbursement requests for expenses benefiting a Stanford-affiliate, including travel or other miscellaneous expenses (books, office supplies, image rights, etc.)
- Clearing all travel card expenses benefiting a Stanford-affiliate.