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Grading

Letter Grades vs. Pass/Fail Credit

Department majors and minors must take all courses for a letter grade.

All instructor requests for changes in Art Practice course grading mode must be made to the Student Services Specialist before students begin registering for courses (eight weeks before the quarter begins).


Entering Grades

Grades are entered, by the instructor, into Axess (using your SUNet ID). For detailed instructions regarding the use of Axess please visit the Registrar’s User Guide.

Instructors must enter grades in Axess within 96 hours after the scheduled final examination time and day. Department staff cannot submit grades; only instructors have access to grade submission.

During the Spring Quarter, finals grades for graduating degree candidates must be reported by noon of the day following the last scheduled final exam.

Available grading options include: A, B, C, D (with + and – modifiers), NP (no pass), CR (credit, equivalent to A, B, or C), NC (no credit, equivalent to D+ or below), I (incomplete).
Once grades are filed with the Office of the Registrar, they are final. Changes can only be made to correct an error in computation or transcription, or where part of the student's work has been overlooked unintentionally. Grades cannot be changed by additional work (such as extra credit) undertaken or completed after the end of the term or by another exam. Refer to the University's Grading Systems and Policies page for a more in-depth description of grade revisions.


Incompletes

If a student cannot complete the work by the end of the quarter, they may request a grade of Incomplete ("I") from the instructor. This request must be made as early as possible, and approved by the faculty and the Student Services Specialist by the last class meeting before finals week. See the Request for Incomplete Grade form here.

Lecturers are not permitted to offer a grade of Incomplete without prior approval from the Department Chair, the Student Services Specialist, and the appropriate lab manager: Photography, Experimental Media Arts (EMA), or Studio & Sculpture. If a student requests an incomplete in your course, please see the Student Services Specialist as soon as possible.

As our spaces and resources are typically at full capacity each quarter, appropriate lab managers must be consulted regarding space/equipment requirements for the student to complete the work after the quarter ends. It is possible the faculty may grant a student an Incomplete to complete course work late, but the student is not guaranteed acess to the department's space or resources to complete the work.

Regular faculty may decide whether or not to grant the Incomplete request and, in consultation with the lab managers, may determine the conditions under which the incomplete is made up.

See the Request for Incomplete Grade form here.


Examinations and End-Quarter Period

Stanford University Honor Code, as it applies to faculty/lecturers:

Exams, both mid-term and final, are not to be proctored. Once the exam is being administered, faculty and any teaching assistants should leave the room.

End-Quarter Period

  •  End-Quarter Period is a time of reduced social and extracurricular activity preceding final examinations. This allows students to focus on academic work and prepare for final exams. During End-Quarter period, classes are regularly scheduled and assignments made; this regular class time is used by instructors in whatever way seems best suited to the completion and summation of course material. Instructors should neither make extraordinary assignments nor announce additional course meetings in order to “catch up” in course presentations that have fallen behind. They are free, however, and even encouraged, to conduct optional review sessions and to suggest other activities that might seem appropriate for students preparing for final exams.
  •  No graded homework assignments, mandatory quizzes, or examinations should be given during the End-Quarter Period except in classes where graded homework assignments or quizzes are routine parts of the instruction process.
  •  Major papers or projects about which the student has had reasonable notice may be called due in the End-Quarter Period.
  •  Take-home final examinations, given in place of the officially scheduled in-class examination, may be distributed in the End-Quarter Period. Although the instructor may ask students to return take-home examinations early in the final examination period, the instructor may not call them due until the end of the regularly scheduled examination time for that course. Such a policy respects the principle that students' final examinations are to be scheduled over a period of several days.

Final Examinations

  •  Great flexibility is available regarding the types of examinations that an instructor may choose to employ. Examinations, including final examinations, may be, for example, in-class essay examinations, take-home essay examinations, objective examinations, oral examinations, or appropriate substitutes such as papers or projects. Instructors may use any type of examination, paper, or project, or any combination thereof, guided only by the appropriateness of the types of examinations, papers, or projects for the material upon which the student is being examined.
  •  A three-hour period is reserved during examination week for the final examination in each course of more than 2 units. This examination period must be available for students, but not necessarily in its entirety, if an in-class examination is given.
  •  The final exams schedule is determined by the Registrar’s Office. The schedule can be found on the back of the printed Time Schedule or at: https://registrar.stanford.edu/students/final-exams.  Contact the Undergraduate Coordinator if you have questions about when your exam is scheduled.
  • Since the final examination schedule is published quarterly in the Time Schedule at the time of course selection and enrollment, students are expected to make their academic plans in light of known personal circumstances that may make certain examination times difficult for them.
  • In general, faculty members are discouraged from giving final examinations earlier than the published and announced times. If faculty nevertheless decide to administer early examinations, either the questions should be completely different from those on the regularly scheduled examination or the early examination should be administered in a highly controlled setting.

Take Home Exams/Final Paper

When the final examination or its appropriate substitute is not an in-class examination (for example, when an instructor chooses to employ a take-home examination, paper, or project in lieu of an in-class examination), the following regulations apply:

  • The schedule and format of the final examination or its appropriate substitute shall be made known no later that the end of the second week of the quarter and, if changed subsequently, may be only an option of the plan originally announced by the instructor.
  •  Although the instructor may ask students to return take-home examinations early in the final examination period, the instructor may not call them due until the end of the regularly scheduled examination time for that course.

Honor Code

The Honor Code is the University's statement on academic integrity written by students in 1921. It articulates University expectations of students and faculty in establishing and maintaining the highest standards in academic work:

  1. The Honor Code is an undertaking of the students, individually and collectively:
    • that they will not give or receive aid in examinations; that they will not give or receive unpermitted aid in class work, in the preparation of reports, or in any other work that is to be used by the instructor as the basis of grading;
    • that they will do their share and take an active part in seeing to it that others as well as themselves uphold the spirit and letter of the Honor Code.
  2. The faculty on its part manifests its confidence in the honor of its students by refraining from proctoring examinations and from taking unusual and unreasonable precautions to prevent the forms of dishonesty mentioned above. The faculty will also avoid, as far as practicable, academic procedures that create temptations to violate the Honor Code
  3. While the faculty alone has the right and obligation to set academic requirements, the students and faculty will work together to establish optimal conditions for honorable academic work.

Faculty and Lecturers should report violations of the honor code to the Department Chair and Judicial Affairs.